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Homewood Health Centre

Administrative Assistant, Community Addiction Services

Guelph, ON, N1E 4J3, Canada

Full-time

Within 25 km of Cambridge · About 23.5 km from the city centre

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Job details

Job type: Full-time
Experience: 3 years’ experience in an administrative support role, with the knowledge, experience, and confidence to work independently
Working hours: 35 hours per week
Posted: Oct 14, 2026

Original job description

Make a difference in a growing, innovative mental health organization and centre of excellence in people-centered care. Work with supportive colleagues who are passionate about improving lives and champions for quality and continuous learning.

As an Administrative Assistant, you will be an integral part of a collaborative, inter-disciplinary team focused on delivering seamless services and programs to our clients and customers. If you are looking for a company that is constantly moving forward in pursuit of successful outcomes, get ready to love it here!

Hours of Work: 35 hours per week. Monday to Friday 8:30 to 4:30 Inclusive of potential evening and weekend shift as required.

What you'll be doing:

Schedule of meetings and appointments
Reception duties, take voicemails, and ensuring messages are communicated
and documented
Circulate minutes/memos/letters/correspondence for team members
Coordinate & prepare for meetings (room bookings, catering requests, set up
materials needed, create agenda items, record and distribute minutes
Create, record, update, and print various daily, monthly, quarterly, and yearly reports
Complete and update group/project lists, team members lists, FANOUT lists, and nominal lists
Arrange for signatures on confidential documents and manage confidential information
Scan confidential documents to client files
Prepare presentation
Daily timekeeping in Kronos
Participate in Health & Safety inspections
Process monthly expense reports
Clinical flow specialist administrative duties
Coverage of other programs within HHC as required
Work within multiple electronic documentation platforms

What we're looking for:

Post-secondary education in a relevant field
3 years’ experience in an administrative support role, with the knowledge, experience, and confidence to work independently
Excellent Microsoft Office suite skills with demonstrated ability to produce
Creative PowerPoint presentations
Excellent written and verbal communication skills
Strong problem solving skills
Diplomatic, analytical, and detail oriented
Great work ethic, and commitment to excellence
Team player with a positive outlook, and a good sense of humour

Why work with us

Homewood Health is Canada’s largest and leading service provider for medically focused, evidence-based treatment of mental health and addiction disorders. Our organizational culture values service excellence, integrity, collaboration and innovation. Our people make a difference!

As an equal opportunity employer, Homewood Health is committed to employment accessibility, diversity, equity and inclusion. For this reason, we encourage applications from members of equity-seeking groups including women, racialized and indigenous communities, persons with disabilities, and persons of all sexual orientations and gender identities/expressions.

Join us at Homewood Health™ and be part of a diverse team helping Canadians live healthier, more productive and fulfilling lives.

This job posting is for an existing vacant position within the organization.

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More about this job

Responsibilities

The Administrative Assistant will manage daily office operations, including scheduling, reception duties, and the preparation of reports and correspondence. They will also support the inter-disciplinary team by coordinating meetings, maintaining documentation, and ensuring efficient clinical flow.

Requirements

Candidates must have post-secondary education in a relevant field and at least 3 years of experience in an administrative support role. Proficiency in the Microsoft Office suite and strong written and verbal communication skills are required.

Skills

Administrative support
Microsoft Office suite
PowerPoint
Timekeeping
Record keeping
Communication
Problem solving
Detail oriented
Analytical skills
Diplomacy
Scheduling
Data entry
Report generation
Confidentiality management

Benefits

Inclusive workplace

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Community Addiction Services
Mental Health
Reception
Kronos
Health & Safety
Expense reports
Clinical flow
Documentation
Microsoft Office
PowerPoint
Reporting
Scheduling
Confidentiality
Inter-disciplinary team
Service excellence

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