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Robert Half

Executive Assistant

Guelph, ON, Canada

$80,000 to $90,000 CAD / year · Full-time

Within 25 km of Cambridge · About 21.7 km from the city centre

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Job details

Pay: $80,000 to $90,000 CAD / year
Job type: Full-time
Apply by: Nov 8, 2026
Experience: 5+ years of experience as an Executive Assistant or Senior Executive Assistant
Posted: Oct 9, 2026

Original job description

We are seeking an experienced Executive Assistant to provide high-level administrative and governance support to senior leadership and a Board of Directors. This role is ideal for a polished, highly organized professional who is comfortable working with executives, board members, and confidential information in a fast-paced environment. This is a hybrid opportunity located in Guelph.

What you’ll do:

Provide senior-level administrative support to executive leadership and the Board of Directors
Coordinate Board and committee meetings, including scheduling, logistics, agendas, meeting materials and follow-up
Prepare and distribute Board packages, reports, presentations and other governance materials
Record and prepare Board and committee meeting minutes, tracking decisions and action items
Maintain Board calendars, records, policies and other governance documentation
Coordinate complex executive calendars, meetings and appointments
Draft and proofread correspondence, presentations and executive-level communications
Serve as a key point of contact between executives, Board members and internal/external stakeholders
Handle sensitive and confidential information with a high level of discretion
Support special projects and other executive-level initiatives as required

What we’re looking for:

5+ years of experience as an Executive Assistant or Senior Executive Assistant
Previous experience directly supporting a Board of Directors and/or Board committees
Strong understanding of Board governance processes and meeting protocols
Experience preparing Board packages, agendas and meeting minutes
Exceptional organizational skills and attention to detail
Strong written and verbal communication skills
Ability to manage competing priorities and work independently

What we offer:

Salary based on experience $80,000 - 95,000
Health and Dental Benefits
Pension
Hybrid work schedule

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More about this job

Responsibilities

Provide senior-level administrative and governance support to executive leadership and the Board of Directors, including coordinating meetings, preparing materials, and maintaining governance records. Manage executive calendars and communications, liaise with stakeholders, handle confidential information, and support special projects.

Requirements

Requires at least five years of Executive Assistant experience and prior direct support for a Board of Directors or board committees. Candidates should understand governance processes and meeting protocols and demonstrate strong organization, attention to detail, communication, independence, and priority-management skills.

Skills

Board Governance
Board Meeting Coordination
Executive Calendar Management
Meeting Logistics
Agenda Preparation
Board Package Preparation
Meeting Minutes
Governance Documentation
Report Preparation
Presentation Preparation
Written Communication
Proofreading
Confidential Information Handling
Stakeholder Coordination
Organization
Priority Management

Benefits

Health Benefits
Dental Benefits
Pension
Hybrid Work Schedule

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Senior Executive Assistant
Board Of Directors
Board Committees
Board Governance
Governance Processes
Meeting Protocols
Board Meetings
Committee Meetings
Board Packages
Agendas
Meeting Minutes
Action Items
Governance Documentation
Executive Calendars
Meeting Logistics
Reports
Presentations
Executive Communications
Confidential Information
Stakeholder Coordination
Special Projects
Professional Services
Financial Services

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