HR Coordinator
WH X-Ray & Ultrasound |Hamilton, Ontario | Full-Time| 100% Onsite
About WH X-Ray & Ultrasound
WH X-Ray & Ultrasound is a diagnostic imaging organization providing patient-focused services across multiple clinic locations. We are seeking a highly organized, approachable HR Coordinator to support employee administration, HR compliance, payroll coordination and a positive employee experience.
Position Summary
The HR Coordinator supports the day-to-day delivery of human resources services, working closely with HR, Finance, managers and employees. This role requires discretion, accuracy, strong follow-through and a working knowledge of Ontario employment legislation. This position is fully onsite; remote or hybrid work is not available.
Onboarding & Offboarding
- Coordinate onboarding from accepted offer through orientation, documentation, HRIS setup and required pre-employment checks.
- Prepare offer letters, employment agreements, new-hire packages and policy acknowledgements.
- Track required credentials, background checks, training and probationary review milestones.
- Coordinate employee offboarding, including exit paperwork, exit interviews, return of company property, access notifications and payroll handoff.
HR Administration & Employee Support
- Maintain accurate, confidential personnel files and HRIS records, including Dayforce where applicable.
- Prepare employment verification letters, changes in status, compensation updates and other employee correspondence.
- Respond to routine employee and manager questions about policies, benefits, leave and HR procedures; escalate complex issues appropriately.
- Support attendance tracking, performance documentation, employee engagement initiatives and HR reporting.
Payroll & Benefits Support
- Support designated payroll functions, including reviewing time and attendance information and submitting approved changes.
- Coordinate new-hire, termination, leave, compensation and employment-status updates with Payroll and Finance.
- Investigate routine payroll discrepancies and maintain accurate records and appropriate approvals.
- Assist with benefits enrolment, changes, terminations and employee inquiries.
Policies, Legislation & Compliance
- Apply current knowledge of Ontario’s Employment Standards Act, Human Rights Code, Occupational Health and Safety Act and other applicable employment requirements.
- Support the review, communication and consistent administration of company HR policies and procedures.
- Maintain confidential records and assist with mandatory training, compliance documentation and audit readiness.
- Flag legislative or policy changes and refer sensitive employee relations matters to HR leadership.
- Assist with HR projects and other related duties as assigned.
Qualifications
- Post-secondary education in Human Resources, Business Administration or a related field.
- Experience in an HR Coordinator, HR Administrator or similar role, preferably in a multi-site environment.
- Working knowledge of Ontario employment legislation, HR policies and confidentiality requirements.
- Experience with onboarding, offboarding, employment documentation and HRIS systems; Dayforce experience is an asset.
- Exposure to payroll and benefits administration is an asset.
- Strong Microsoft Office skills, attention to detail, sound judgment and professional communication.
- Ability to prioritize competing deadlines and work independently in a busy, onsite setting.
Work Arrangement
This is a full-time, 100% onsite position based in Hamilton, Ontario. Regular in-person attendance is required.
Equal Opportunity
WH X-Ray & Ultrasound is committed to an inclusive and accessible workplace. Workplace accommodation is available in accordance with applicable legislation.
