We are recruiting for our client for the following opportunity. This is a fully on site role.
Project Control Officer (PCO) / Project Coordinator
Position Overview
The Project Control Officer (PCO) will support the Program Director and project management team by taking ownership of recurring administrative, reporting, and coordination activities across a large-scale ERP transformation program.
Key Responsibilities
Project Administration & Resource Onboarding
- Coordinate onboarding activities for new project team members, consultants, and contractors.
- Arrange project-related system access, collaboration sites, document repositories, distribution lists, and communication channels.
- Ensure new resources receive the information and tools required to become productive quickly.
- Maintain project documentation, folder structures, and collaboration platforms.
- Support knowledge transfer and continuity during project transitions.
Governance & Meeting Coordination
- Coordinate preparation for recurring project governance meetings and status reviews.
- Prepare agendas, presentations, status reports, and supporting materials.
- Proactively collect updates from workstream leads ahead of governance meetings.
- Consolidate workstream updates into executive-ready reporting packages.
- Schedule meetings, coordinate attendees, and distribute materials.
- Capture meeting minutes, decisions, action items, owners, and due dates.
- Monitor and follow up on outstanding actions to support timely decision-making and execution.
Workstream Coordination & Stakeholder Follow-Up
- Coordinate with leads across project workstreams such as Testing, Data Migration, Integration, Training, Change Management, Validation, and Deployment Activities.
- Collect and consolidate updates related to deliverables, milestones, risks, issues, and dependencies.
- Maintain action item tracking and follow up with responsible stakeholders.
- Escalate overdue updates, missing information, or unresolved action items where appropriate.
- Support communication between project leadership, workstream leads, and key stakeholders.
Project Reporting & Documentation
- Maintain action logs, meeting records, project trackers, and supporting documentation.
- Assist with preparation of executive, Steering Committee, and governance reporting materials.
- Consolidate information from project management tools and workstream trackers.
- Ensure project documentation remains accurate, current, and easily accessible.
- Support coordination activities associated with testing, data migration, cutover planning, deployment readiness, and go-live preparation.
Project Transition & Execution Support
- Work closely with existing project team members during transition periods.
- Learn and support established governance structures, reporting cadences, and project administration processes.
- Assume ownership of recurring coordination and reporting activities with minimal disruption.
- Provide support to project leadership while maintaining clear separation from strategic project management responsibilities.
- Proactively anticipate upcoming administrative and reporting requirements and prepare materials in advance.
Required Qualifications
- Previous experience as a Project Coordinator, Project Control Officer (PCO), PMO Coordinator, or similar project support role.
- Experience supporting ERP, enterprise technology, business transformation, or large-scale IT projects.
- Strong experience coordinating governance meetings, status reporting, and stakeholder communications.
- Advanced proficiency with Microsoft Office Suite, including PowerPoint, Excel, Outlook, Teams, and SharePoint.
- Demonstrated experience preparing executive-level presentations and reporting materials.
- Strong organizational skills with exceptional attention to detail.
- Ability to independently manage multiple priorities and follow up with senior stakeholders.
- Excellent written and verbal communication skills.
- Comfortable working in a fast-paced, deadline-driven environment.
- Ability and willingness to work onsite as required.
Preferred Qualifications
- Experience supporting SAP S/4HANA or other large ERP implementation programs.
- Previous involvement in User Acceptance Testing (UAT), data migration, cutover planning, deployment, or go-live activities.
- Familiarity with project governance frameworks, milestone tracking, risk logs, issue logs, and action management processes.
- Experience preparing Steering Committee or executive-level presentations.
- Experience within manufacturing, pharmaceutical, life sciences, or other regulated industries.
- Familiarity with project management tools such as Microsoft Project, Jira, Azure DevOps, or similar platforms.
*This job posting is for a current vacancy with our client.
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